The  Oakdale (Evangelical) Covenant Church 
CONSTITUTION AND BYLAWS

PREAMBLE
The Evangelical Covenant Church is a communion of congregations gathered by God, united in Christ, and empowered by the Holy Spirit to obey the great commandment and the great commission. It affirms its companionship in faith with other church bodies and all those who fear God and keep God’s commandments.

The Evangelical Covenant Church adheres to the affirmations of the Protestant Reformation regarding the Bible. It confesses that the Holy Scripture, the Old and the New Testament, is the Word of God and the only perfect rule for faith, doctrine, and conduct. It affirms the historic confessions of the Christian Church, particularly the Apostles' Creed and Nicene Creed, while emphasizing the sovereignty of the Word of God over all creedal interpretations.

In continuity with the renewal movements of historic Pietism, the Evangelical Covenant Church especially cherishes the dual emphasis on new birth and new life in Christ, believing that personal faith in Jesus Christ as Savior and Lord is the foundation for our mission of evangelism and Christian nurture. Our common experience of God’s grace and love in Jesus Christ continues to sustain the Evangelical Covenant Church as an interdependent body of believers that recognizes but transcends our theological differences.

The Evangelical Covenant Church celebrates two divinely ordained sacraments, baptism and the Lord's Supper. Recognizing the reality of freedom in Christ, and in conscious dependence on the work of the Holy Spirit, we practice both the baptism of infants and believer baptism. The Evangelical Covenant Church embraces this freedom in Christ as a gift that preserves personal conviction, yet guards against an individualism that disregards the centrality of the Word of God and the mutual responsibilities and disciplines of the spiritual community.

The Evangelical Covenant Church has its roots in historical Christianity, the Protestant Reformation, the biblical instruction of the Lutheran Church of Sweden, and the great spiritual awakenings of the eighteenth and nineteenth centuries. These influences, together with more recent North American renewal movements, continue to shape its development and distinctive spirit. The Evangelical Covenant Church is committed to reaching across boundaries of race, ethnicity, culture, gender, age, and status in the cultivation of communities of life and service.

This document, which is in harmony with the above preamble, is the Constitution and Bylaws of
 Oakdale Evangelical Covenant Church of Chicago, Illinois.

Article I
Name
The name of this church shall be the Oakdale (Evangelical) Covenant Church of Chicago, Illinois.

Article II
Affiliation
The church is a member of the Evangelical Covenant Church (ECC) and its Central Conference. It is
 pledged to work in harmony with the ECC and Central Conference and to faithfully support the mission,  ministries, and policies of each.

ARTICLE III
Confession of Faith
This church believes in the Holy Scriptures, the Old and New Testaments as the Word of God and the
 only perfect rule for faith, doctrine and conduct. (Psalm 119:89; John 20:31; II Timothy 3:15, II Peter 1:19-21; John 1:1-3)

ARTICLE IV
Purpose
We covenant to cultivate a community of worship committed to prayer, preaching and study of the Word of God, the celebration of the sacraments, and fellowship across gender, race, age, culture, and class. In so doing, we covenant to equip loving, giving, growing Christians to reach out with the good news of Jesus Christ-- evangelizing the lost, ministering to those in need, and seeking justice for the oppressed.

ARTICLE V
Membership
Membership in the church is granted as provided in the by-laws to those who through faith in God our Lord Jesus Christ, profess to have been born anew to a living hope through the Holy Spirit, have been baptized according to the Holy Scriptures, express a desire to live a Christian life, promise to faithfully support the mission, ministries, and policies of the church, and to share in its fellowship and obligations.

ARTICLE VI
Governance
The authority of the government of this church is vested in its membership acting through duly called congregational meetings. The management, administration and oversight of business and spiritual affairs are delegated by the congregation to appropriate leadership as delineated in the Bylaws. All elected leadership specified in the Bylaws shall be members of the church.

ARTICLE VII
Officers
The officers of the church shall be a chair, a vice-chair, a secretary, and a financial officer. All officers
 shall be members of the Leadership Team

ARTICLE VIII
Congregational Meetings 
An Annual Meeting shall be held as near the first of the fiscal year as feasible. At the Annual Meeting, written progress reports shall be submitted by the pastor(s), ministry staff, officers, and ministry teams. Reports on an independent review of financial records shall be submitted by the treasurer for the church and each of its organizations. Election for offices shall be held. The church budget shall be submitted for action.  Additional congregational meetings shall be held quarterly. Items as required by the Constitution and By- laws shall be submitted for congregational action.

ARTICLE IX
Assets of the Church
The congregation shall hold title to its own assets.

In the event of schism within the church, in which there are competing claims to the assets by various
 factions of the membership, the title of all church property, real or personal, shall remain with the group
 which abides by the constitution and bylaws, as determined by the executive board of the Central  Conference.

No action for the sale or transfer of assets may be taken when the closure of the church is under
consideration without the prior approval of the Central Conference executive board. In the event the
congregation votes to cease, the property and all assets of the church shall become and be the property of
the ECC and the Central Conference, shared equally for the furtherance of the mission of both in that
region, primarily through church planting.

ARTICLE X
Amendments
Amendments in harmony with this constitution, the Model Constitutions for Local ECC Churches, non- profit laws of Illinois, and not in conflict with ECC principles and policies may be adopted by a two- thirds vote of those present and voting in an annual meeting of the congregation, providing the proposed amendment was presented in written form at the preceding annual meeting. Articles IX and X may be amended only with the approval of the Central Conference executive board of the regional conference.

BYLAWS ( LEADERSHIP TEAM MODEL)
ARTICLE I
Membership
Section 1. Purpose
The purpose of membership is to join with other followers of Christ in building a community of worship committed to prayer, preaching and study of the Word of God, the celebration of the sacraments, and fellowship across gender, race, age, culture, and class. In so doing, the membership covenants together to equip loving, giving, growing Christians to reach out with the good news of Jesus Christ – evangelizing the lost, ministering to those in need, and seeking justice for the oppressed.

Section 2. Responsibilities.
The members of this church do covenant together by God’s s grace to live lives in a manner consistent with the standards of biblical teaching, including the support of this congregation in attendance, prayer, service, and giving, to live lives in word and deed that are an encouragement to others to know and be like Jesus Christ, to reflect in all our relationships the servant love of our Lord, and to support the broader mission of Christ through the ECC and Central Conference.

Section 3. Procedure for Admission
a. Membership in the church is granted to those who through faith in God’s Son, our Lord Jesus  Christ and have completed the following:
b.  1)Profess to have been born anew to a living hope through the Holy Spirit.
2) Have been baptized according to the Holy Scriptures.
3) Express a desire to live a Christian life, and to share in the fellowship and obligations of the church.
4) Promise to faithfully support the mission, ministries, and policies of the Church.
c. Upon completion of the membership classes, persons desiring membership shall  communicate such intention to the New Member Ministry Team. The N.M.M.T. shall inform  the Leadership Team of its recommendations
d. New Members shall be received into membership, welcomed at a service, make a public  confession of their Christian faith, and share their giftedness in the local ministries of the  church.

Section 4. Children.
Children of the church shall be nurtured under its spiritual care. They shall receive instruction in the Word of God, Christian doctrine, and the history of the church. At age 12 or Grade 7, they may apply for church membership as outlined under Section 3 of this article.

Section 5. Discipline.

  • Discipline of members. The Leadership Team shall be responsible for admonishing members who willfully neglect their responsibilities to the church or who err in doctrine  or conduct.
  • Erring members. Any member known to err in doctrine or conduct shall be counseled according to the procedure outlined in Matthew 18:15-18 and Galatians 6:1. Any member having knowledge of such error shall, in the spirit of Christian love, seek to restore the erring member. If he or she does not heed this counsel, the matter shall be brought to the attention of the Leadership Team in writing, which shall in meekness and gentleness seek to restore the member: develop a plan of care (i.e. counseling and spiritual guidance), which may include stepping down from a position of leadership in the church. 
  • After the above process has been completed, dismissal of a member remaining in gross error in doctrine or conduct may be recommended by a two-thirds vote of all current Leadership Team members (which 2/3 must include the pastor). Such action may be appealed by the member to the congregation for consideration at the next congregational meeting.

Section 6. Withdrawal and Removal of Membership.
Any member desiring to transfer or withdraw from membership shall make such request in writing to the Pastor and the Leadership Team. Letters of transfer shall be issued by the Pastor and the Leadership Team if so requested, and the member is in good standing. The Leadership Team shall annually review the membership roster to determine inactivity. Those determined to have neglected their responsibilities may be approached under the process outlined in Section 5 of this article.

Section 7. Nonmember Friends.
Nonmember friends shall be enrolled by the church as a part of its total constituency. The church and its pastor shall serve them in all their spiritual needs, and they shall be encouraged to consider this as their church home. They shall be kept informed of the activities of the church.

Section 8. Recording.
The names of those joining and terminating membership shall be duly  recorded and reported to the congregational meeting following action.

ARTICLE II
The Leadership Team


Section 1. Purpose.
The Leadership Team shall be responsible for building, maintaining and
 overseeing the spiritual welfare of the congregation and for directing and overseeing all
 ministries and business affairs of the church.
 
Section 2. Composition.
The Leadership Team shall be comprised of the Senior Pastor (ex officio), and between seven (7) and nine (9) additional members. The Leadership Team may appoint other pastors or staff members as non-voting advisors and may remove the same.

Section 3. Qualification.
Any member in good standing who shows regular attendance, participation in some form of Christian education, at least 2 years or more of church membership, regular giving to the needs of the church, some capacity of service in the church, and meets the biblical standards of character and giftedness for church leaders may be nominated and elected to the Leadership Team.

Section 4. Election.
Leadership Team members shall be nominated by the Nominating Committee and elected by a 2/3 votes of those members voting at a meeting of the congregation called for that purpose.

Section 5. Term of Office.
Leadership Team members shall be elected for a term of two (2) years in such a manner that the terms of approximately one-half of the members shall expire each year. Leadership team members shall not be elected for more than three consecutive terms. After at least one year off, a person may be eligible for subsequent service, subject again to the terms stated in this article.

Section 6. Vacancies and Removal.
A Leadership Team member may resign. A Leadership Team member may be removed from office by a 2/3 vote of congregational members voting at a meeting called for that purpose. Vacancies created by resignation or removal may be filled by appointment through the 2/3 vote of the Leadership Team. A Leadership Team member appointed to serve an unexpired term of less than half the remaining term shall not be precluded from being elected thereafter to two full consecutive terms.

Section 7. Notification of Meetings.
All Leadership Team members shall receive a minimum 5  business days advance notification of any meeting, including time and place of the meeting. In  emergency situations, the 5-day notice may be waived by the 2/3 vote of the entire Leadership Team.

Section 8. Quorum.
A majority of Leadership Team members shall constitute a quorum.

Section 9. Decisions.
The Leadership Team shall strive for unanimity. Matters shall be
 determined by a majority vote of a Leadership Team quorum, unless on a matter in which the  Constitution and Bylaws require a different percentage.

Section 10. Organization.
 The Leadership Team shall elect from among themselves a chair, a vice chair, a secretary and a  financial officer.

1. Chair. The chair shall preside at all business meetings of the church and of the Leadership Team. The chair shall confer with the senior pastor in preparing the agenda for such meetings and shall utilize the counsel that the senior pastor can give by virtue of training, experience, and calling.
1. Vice-chair. The vice-chair shall assume the duties of the chair in the chair’s absence,   assist in the Chair’s duties, and chair the mutual ministry committee.
2. Secretary. The secretary shall keep and preserve the minutes of all business meetings of  the church and of the Leadership Team, conduct and preserve all official correspondence as shall be delegated, and be responsible for the official seal and documents of the church.
3. Financial Officer. The financial officer shall ensure proper policies, processes, reporting, and reviewing of all matters related to the finances of the church, including the submission of monthly financial reports to the Leadership Team.
4. Section 11. Responsibilities of the Leadership Team. In being responsible to the congregation for building, maintaining and overseeing the spiritual welfare of the church and for directing, implementing, and overseeing all ministries and business affairs of the church, the Leadership team shall:
  • Present annual mission and ministry objectives to the congregation in counsel with the  Pastor;
  • Determine Ministry Teams needed to carry out the church's mission and ministry, and  appoint appropriate leadership for the Ministry Teams 
  • Establish, review, and  approve church policies
  • Be responsible for representing the congregation in certain staff relationships including:
    • Hiring and dismissal of staff subject to the provisions of these Bylaws. Action
       shall be by 2/3 vote;
    • Annual appraisal of the senior pastor and of the ministry staff, and providing
       godly counsel or discipline as required;
    • Annual review and approval of staff compensation and compensation for new  staff; and other personnel expenses for any staff member or activity;
    • Establishment of personnel policies;
    • Approval of changes in staff job descriptions and approval of job descriptions for new staff positions: and
    • Maintenance of current job descriptions for all staff members;
  • Be responsible for overseeing the preparation and submission of a proposed budget for each fiscal year to the membership for approval. Upon approval of the budget by the membership, the Leadership Team shall be responsible for seeing that the budget is carried out as approved. The Leadership Team shall have the authority to appropriately adjust budget items and amounts where ministry objectives necessitate but in no event shall total expenditures exceed the total authorized budget without prior notification of the membership. The Leadership Team shall appoint a member of the church as financial secretary (not necessarily a Leadership Team member) who shall be authorized to receive monies on behalf of the church.
  • The Leadership Team shall appoint a treasurer (not necessarily a Leadership Team member) to disburse funds for church purposes in accordance with standard accounting procedures for non-profit organizations. The Leadership Team shall annually appoint an independent review of the financial records of the church and report such findings to the congregation. Neither the treasurer nor financial secretary shall serve more than four consecutive years.
  • hear and respond appropriately to concerns of members;
  • be responsible for church discipline as outlined in Article I, Section 5 of these Bylaws; Act as the trustees of the church for the advancement and protection of its assets. The Leadership Team shall designate those Leadership Team members and any other members of the church who shall be authorized to sign legal documents on behalf of the church;

Section 12. Unity.
Action by the Leadership Team  shall be taken in such a manner as to preserve the unity of the Spirit in the bond of peace.

ARTICLE III
Ministry Teams

Section 1. Purpose.
Ministry Teams shall be formed as required to implement the varied ministries of the church.

Section 2. Establishment.
Ministry Teams shall be established by the Leadership Team to implement specific ministries. Ministry Teams must include at least five persons: chair, co- chair, secretary, chaplain, treasurer, and may include two members at large.The configuration of Ministry Teams shall be reviewed regularly by the Leadership Team, in accord with the church's purpose, strategies, and objectives for mission and ministry.

Section 3. Duties.
The duties of Ministry Teams shall be to: 
  • Meet as required to plan and execute specific mission and ministry objectives.
  • Recruit and train ministry personnel.
  • Define and provide the necessary materials required for ministry.
  • Submit annually to the Leadership Team proposed annual events, budgets and objectives for the forthcoming year and manage consistent with approved budgets.
  • Report as requested to the Leadership Team

Section 4. Leadership.

a. The leader (chair) of a Ministry Team shall be approved by the Leadership Team in  consultation with the pastor(s). The leader or chair must be a member in good standing as  described in Article II, Section 3.

b.  The team leader will serve as liaison to the Leadership Team to provide reports and  information when requested, and to forward requests to the Leadership Team when  necessary 2

c.  The membership of the ministry team shall be comprised of congregational members, who  desire to support the ministry mission and to utilize their gifts and talents. The Leadership  Team may remove a Ministry Team member 

d.  Each Ministry Team shall organize itself as required to perform its ministry.

e.  The Leadership Team may appoint one of its members to be an ex officio member of any Ministry Team, who may also serve as that Ministry Team’ s leader.

ARTICLE IV
Pastoral and Ministry Staff

Section 1. Purpose.
Pastoral and additional ministry staff servant-leadership positions are
 created to help the congregation fulfill Christ's purposes in the world and among its members.

Section 2. Pastoral Qualifications.
Pastors of the church shall meet the qualifications for character, giftedness, and call set forth in the Holy Scriptures. The Senior Pastor shall be an ordained pastor in good standing with the ECC. Other pastors shall be credentialed by the ECC in accordance with their qualifications and duties. A pastor shall be a member of the church by virtue of the call to serve the church.

Section 3. Call of the Senior Pastor.
The Senior Pastor shall be called at a regular or special congregational business meeting, the purpose of which shall be announced two weeks in advance. The Senior Pastor shall be nominated by a pastoral search committee. This committee shall be elected by the membership at a congregational business meeting. It shall be representative of the congregation and have five to nine members, including the Leadership Team chair. It shall work closely with the Central conference superintendent. The Senior Pastor shall be called by written ballot with a two-thirds vote of members present and voting required for a call. The call shall be for an indefinite period of time. When the church receives aid from the conference and/or denomination through appropriations, the call shall be with the approval of
 Central Conference.

Section 4. Call of Additional Pastors and Credentialed Ministry Staff.
Additional staff members to hold ministerial credentials shall be called at a congregational business meeting, the purpose of which shall be announced at least two weeks in advance. The meeting shall include the budget implications of the proposed position. The Leadership Team will recommend one candidate for a call, and the vote shall be by written ballot, with two-thirds vote required for call. The Leadership Team may establish the search committee, and may serve as the search committee. When the church receives aid from the conference and/or denomination through appropriations, the call shall be with the approval of Central Conference . The call shall be for an indefinite period of time unless otherwise noted at the time of call.

Section 5. Duties of the Senior Pastor.
The Senior Pastor shall preach and teach the Word of God, administer the sacraments, provide missional leadership, and faithfully carry out pastoral work. The Senior Pastor shall direct the church staff, providing counsel, encouragement, and Christian discipline so as to assist in the accomplishment of objectives for each staff member. All staff shall be responsible to the Senior Pastor. The Senior Pastor shall be a member of the Leadership Team and an ex officio member of all ministry teams and committees and in such capacity shall strive to establish and accomplish objectives and strategies in conjunction with the mission and purpose of the church.

Section 6. Duties of Additional Pastors and Ministry Staff Members.

Additional pastors and ministry staff members shall carry out specific areas of ministry under the direction of the Senior Pastor. They may be designated by the Leadership Team to be the leader or member of one or more Ministry Teams.

Section 7. Cooperation.
The pastor(s) shall, both in word and precept, work in harmony with
 the ECC, and the Central Conference.

Section 8. Resignation of a Pastor or Ministry Staff Member.
A pastor or ministry staff  member may resign by submitting a letter of resignation to the Leadership Team. Unless there  are extenuating circumstances, six weeks notice should be observed.

Section 9. Dismissal.
The dismissal of a pastor or ministry staff member should be undertaken only after avenues of remediation have been pursued.
  • Dismissal of the Senior Pastor. The dismissal of the senior pastor shall be by congregational vote at a special meeting called for that express purpose. Such an agenda item cannot be a part of, or added to, the agenda of any other meeting. The congregational meeting for such a vote may be called by the 2/3 action of the Leadership Team, or through the request of the congregation accomplished by a petition for such a meeting signed by 20% of the membership. The quorum for such a meeting shall be 50% of the membership. The grounds for dismissal shall be presented. Members shall be allowed to speak to the matter. The pastor shall be allowed to speak to the matter. The vote shall be by written ballot. A majority vote of members present and voting is necessary to dismiss the senior pastor.
  • Dismissal of Additional Pastors and Ministry Staff. Additional pastors and ministry staff called by the congregation may be dismissed by the 2/3 vote of the Leadership Team. A meeting to overturn the action of the Leadership Team may be called through the request of the congregation, accomplished by a petition signed by 20% of the membership. The quorum for such a meeting shall be 50% of the membership. The grounds for dismissal shall be presented. Members shall be allowed to speak to the matter. The pastor or ministry staff member in question shall be allowed to speak to the matter. The vote shall be by written ballot. A majority vote of members present and voting is necessary to overturn the action of the Leadership Team.
  • Section 10. Charges Against a Pastor. Charges against a pastor shall be submitted in writing to the Leadership Team and the Central conference superintendent, charging a pastor with indiscretion, immorality, doctrinal error, unethical behavior, or disloyalty to the ECC. The superintendent shall confer with the ECC executive minister of the ordered ministry. These two officers shall confer and determine the order of responsibility in pursuing the matter according to the Rules and Regulations of the Board of Ordered Ministry of the ECC regarding discipline, prior to further action by the church. A pastor or staff member credentialed by the ECC may be suspended by the ECC during this process. However, any minister who fails to become credentialed with the ECC may be suspended or recommended for dismissal at any time without prior notice by the Leadership Team.

ARTICLE V
Committees

Section 1. Nominating Committee.
  • Composition. The nominating committee shall consist of one Leadership Team member designated by the Leadership Team, the Senior Pastor or staff member designated by the Senior Pastor, and at least two members at-large elected by a majority of the members voting at a congregational meeting. The Leadership Team shall designate one of the committee members to serve as Chair of the nominating committee.
  • Term. The terms of the member from the Leadership Team shall be at discretion of the  Leadership Team. The at-large members shall serve two year terms. The initial terms of  the at- large members shall be alternated so that at least one at-large member shall be  elected each year.
  • Quorum. A majority of members shall constitute a quorum of the nominating committee.
  •  Responsibilities. The nominating committee shall be responsible for nominations to fill  the offices of Leadership Team, the at-large members of the nominating committee, and any other positions assigned to it either by the Leadership Team or congregation
  • Nominating procedure. Any member of appropriate character, giftedness, call, and of good standing as described in Article II, Section 3 may be considered for any position. One or more candidates for the office of Leadership Team shall be nominated by the  nominating committee. One or more candidates for the office of at-large members of the  nominating committee shall be nominated.
  • Unity. Actions by the nominating committee shall be taken in such manner as to preserve  the unity of the Spirit in the bond of peace.

Section 2. Pastoral Search Committee. The Senior Pastor shall be nominated by a pastoral search committee. The nominee shall meet the criteria set out in Article IV, Section 2 of these Bylaws. This committee shall be elected by a congregational business meeting. It shall be representative of the congregation and have five to nine members, including the Leadership Team chair. It shall work closely with the regional conference superintendent.

Section 3. Other Special Committees. The Leadership Team or the congregation may establish a committee to address a specific task. The committee shall report back to the body which formed it unless otherwise instructed by its founding body. The committee shall terminate upon the completion of its task.

ARTICLE VI
Congregational Meetings

Section 1. Annual Meeting.
An Annual Meeting shall be held as near the first of the fiscal year as feasible. At the Annual Meeting, written progress reports shall be submitted by the pastor(s), ministry staff, officers, and ministry teams. Reports on an independent review of financial records shall be submitted by the treasurer for the church and each of its organizations. Election for offices shall be held. The church budget shall be submitted for action.

Section 2. Other meetings
 Other meetings may be called by the Leadership Team or by written request signed by 10% of the membership, unless otherwise noted in these Bylaws.

Section 3. Notification of meeting.
All meetings shall be announced by written communication  to the membership at least two weeks prior to the meeting date.
 
Section 4. Conduct of meeting.
The Chair of the Leadership Team or such other person as may   be designated by the Leadership Team in the Chair's absence shall serve as Chair of any meeting of membership.

Section 5. Voting.
Each member, and only members, shall be entitled to cast one vote on any matter at hand at any meeting of the membership. Such votes must be cast in person. Vote by proxy shall not be allowed. All votes shall be by written ballot. The Chair of the meeting may call for open balloting where no objection is raised. In times of emergency, the Leadership Team may implement a voting method that does not require in-person voting, but guarantees the one- person-one-vote principal, and allows for a paper ballot to be cast.

Section 6. Quorum.
Twenty percent of the membership shall constitute a quorum for the annual meeting, with a minimum of 20 members. Unless otherwise noted in these Bylaws, ten percent of the membership shall constitute a quorum for any other meeting, with a minimum of 20  members.

Section 7. Rules of order.
All congregational meetings of the church and of any other  committees or organizations shall be conducted according to the current edition of Robert's Rules
 of Order, subject to the provisions of this Constitution and Bylaws.

Section 8. Final Voice.
The congregation reserves for itself final authority in any matter of its choice. A member may advance an item to the agenda of a congregational meeting by the majority vote of the membership at that meeting, providing that the item is not in conflict with other provisions of the constitution and by-laws. An item brought to the agenda in this way shall be decided by a majority vote of the membership, unless the item requires a different percentage as outlined elsewhere in the Constitution and Bylaws, in which case that percentage shall be used.

ARTICLE VII
Assets
Section 1. Title.
The congregation shall hold title to its own assets.

Section 2. Acquisition. Assets acquired through budgetary provisions do not need additional  congregational approval. Assets acquired beyond budgetary provisions, particularly land or  facility acquisition, require the approval of the congregation by majority vote.

Section 3. Disputed Assets.
In the event of schism within the church, in which there are competing claims to the assets by various factions of the membership, the title of all church property, real or personal, shall remain with the group which abides by the constitution and bylaws, as determined by the executive board of the Central conference.

Section 4. Assignment of Assets.
No action for the sale or transfer of assets may be taken when the closure of the church is under consideration without the prior approval of the Central Conference executive board. In the event the congregation votes to cease, the property and all assets of the church shall become and be the property of the ECC and the Central Conference, shared equally for the furtherance of the mission of both in that region, primarily through church planting.

ARTICLE VIII
Closure

Section 1. Action Needed.
The congregation may terminate its existence by a majority vote  of the membership present and voting at a congregational meeting called for that purpose.

Section 2. Meeting Provisions.
The decision on whether to close the church cannot be a part of, or added to, the agenda of any other meeting. The congregational meeting for such a vote may be called by the Leadership Team or through the request of the congregation, accomplished by a petition for such a meeting signed by 20% of the membership.

Section 3. Notification.
All members of record must be notified of the meeting through first  class mail at least two weeks in advance.

 Section 4. Quorum.
The quorum for such a meeting shall be all members of record who are
 present at the meeting.
 
Section 5. Asset Distribution.
Upon the vote to close, the assets of the congregation shall be
 transferred according to Article VII, Section 4 of these Bylaws.

Section 6. Collaboration.
Should congregational attendance stand below 25, the conference
 executive board may appoint an ex officio member to the Leadership Team.

ARTICLE IX
Amendments

Section 1. Procedure.
These Bylaws may be amended by a vote of two-thirds of the membership present and voting at a duly called meeting for that purpose. A proposed amendment to the Bylaws must be presented in writing and announced to the membership at a congregational meeting not less than 90 days prior to the meeting called for the purpose of voting on bylaws changes. Article VII, Sections 3 and 4, Article VIII and Article IX may only be amended with the prior approval of the Central conference executive board.

ARTICLE X
General Provisions

Section 1. Fiscal Year
The fiscal year of the church shall be the calendar year beginning on January 1.
 
Section 2. Terms and Elections
The term of office for all elected positions begin on June 1  and end of May 31st of the subsequent year.
 Elections shall be held as a general rule at a congregation business meeting held in May or as  near June 1 as possible.

ARTICLE XI
Deacons
Section 1. Description and Terms.
Deacons and deaconesses shall be six or more in number and shall serve for five years. No deacon or deaconess shall be permitted to succeed himself or herself, but may be elected after the lapse of one year. The deacons and deaconesses, along with the pastor, shall supervise the spiritual work of the church and its benevolence. They shall assist the pastor in administering the communion service, and in their character should reflect the requirements stated in Acts 6:3 and in I Timothy 3:12, 13 .

ARTICLE XII
SCHOOL BOARD

Section 1. School Board.
To implement formal Christian education, a School Board consisting of at least four members (not counting the Pastor) shall be appointed by the Leadership Team. The number of members on the School Board shall be an odd number. Nominations for the positions of the School Board shall be made by the Leadership Team. Positions of the School Board shall be chairman, vice chairman, secretary, and treasurer. The chairman shall be appointed by the Leadership Team to that position. The other positions shall be determined by the School Board itself. The Pastor of the Church shall be a voting ex-officio member of the School Board. The tenure of the aforementioned positions shall be four years each. Except in the first election, two positions shall be for two years so that the four year terms shall be staggered thereafter. The qualifications to serve as a member of the School Board will be membership in Oakdale Covenant Church, and a person not less than twenty five (25) years of age, except that the Leadership Team may appoint non-members, (such as parents of students) to serve on the School Board, provided that the majority of the School Board shall always be members of Oakdale Covenant Church.

Section 2. Responsibility of School Board
The School Board will be responsible fo the  annual budget and the hiring and managing of a Director who will be responsible for the day-to- day operation of either a Day Care Center or a Private School or both.

Section 3. Funding.
Funding for both the Day Care Center of Private School shall be separate and independent from each other, and both shall be separate and independent from the funding and operation of Oakdale Covenant Church. The School Board shall maintain separate bank accounts and financial records for any and each program identified in Section II above. Both the Day Care Center and the Private School shall be self-supporting. From time to time, the Church may offer financial or other assistance to the Day Care Center, or the Private School.

Section 4. Budget.
The School Board shall prepare an annual budget for submission for  initial approval by the Leadership Team. Once the Leadership Team approves the proposed  budget, it will be submitted to the church for final approval at the annual business meeting.  

Section 5. Financial Reports.
The School Board shall submit monthly financial reports  to the Leadership Team showing revenue generated, all itemized expenses, and available funds.